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1. Open Outlook. 
2. Select: File > Tools > Mailbox Cleanup
3. In the window that opens you can change the settings to Archive:
   
   1. Select the folder you want to archive
      1. If you choose 'Archive all folders according to their AutoArchive settings' all the items in your mailbox will be archived based on the other options you choose below
      2.  If you choose 'Archive this folder and all subfolders' you will only get the folder that you have highlighted. In the screenshot below the inbox folder would be archived.
   2. Select the folder(s) you want to archive.
   3. Select a date if you want the archive to only pick up items older than a certain date
   4. in the Archive file box, browse to your U:\My Documents\Outlook Files or whatever folder you want the archive to be in. Note: we suggest that it be on a network drive so that it gets backed up.
      
4. Click OK and the Archive file will be created and attached to Outlook.
5. The Archive process will then run using the settings you previously entered. All email received before the date you selected will be moved to the Archive file. If the email being Archived is in a folder named John Doe, it will be stored in a folder named John Doe in the Archive file. If a folder does not have email old enough to be Archived, the folder will not be created in the Archive file until it does.  
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   Note: To see if the Archive process is running, look at the lower right-hand corner of the Outlook screen.
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   7. You should now see an Archive folder in your list of mailboxes