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1. Each user will determine which group drives they need access to and reach out to the relevant Data Managers.

   1. The list of group drives and data managers is here: https://www.staff.admin.cam.ac.uk/system/files/download/ifs-path-reference-list-all-drives.xlsx (please note that this a spreadsheet hosted on a UIS website. When you click this link it will open up a blank webpage and download the file, putting it in the downloads folder on your computer. If there are any errors, please advise CSCS. The file will be updated if changes are required).

2. When a user asks for access to a group drive:

   1. Ensure that you have reviewed the group drive’s permissions and it has been implemented by CSCS

   2. Determine whether they should have access (you may need to speak with the Data Owner to confirm, or you may know from previous group drive configuration)

   3. Confirm the user has a UMD or assured device, using this look up tool - https://app.powerbi.com/groups/5c2484bc-b48a-4f87-a789-84945a43bed2/dashboards/16bd20f4-5dee-4f5d-8f39-7ce8adc68a87?ctid=49a50445-bdfa-4b79-ade3-547b4f3986e9&pbi_source=linkShare

      1. Click in either the User Name, User Email or Department field (see below) to do a search.

         

      2. Type in either the name, CRSID or department name in the appropriate field you are looking for. If they are the user is not listed, they do not yet have a UMD device.

      3. If you are sure a user has a UMD device but you can’t find them on the list, try just their surname. People often display their initials instead of forename in the directory. Unfortunately you cannot search by CRSID.

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