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Channels are a big part of Teams and assist with building conversation and collaboration around a topic, such as projects or core team functions like research, admin, finance etc
You can create a new new channel for your team by clicking on the three dots / ellipsis symbol (1) to open up a menu and then selecting Add channel (2):
Enter You will then need to enter the following details for your channel:
Channel Name (add a name)
It is suggested that new Team owners create two channels initially: An Urgent channel (named 1-Urgent) for priority discussion items and a General channel (2-General) to discuss general topics related to the team's purpose. You will also have the ability to create new channels in your team. (see creating channels instruction)
When creating new channels, we suggest adding an alpha-numeric naming convention (e.g. 5-Project_XX) to give you channels a more defined structure / hierarchy. e.g:
Description (optional help for other on what the channel should be used for)
Privacy (select whether this is open to the Team or only certain members)
We suggest that channels are setup as open by default.
Once the new channels have been added, your channels will be visible as follows:
Tabs
The purpose of tabs is to put frequently accessed information front and centre within Teams for easy access by all team members.
Tabs are best used in a Teams channel to provide structure to collaboration centring around Office 365 tools. Many of these tools will already be familiar to you, for example Excel, Powerpoint and OneNote. This allows tabs to fulfil a variety of uses or functions, depending on your needs. Each channel includes three tabs by default - Posts, Files and Notes:
To help you get started, we'd suggest setting up the following tabs for your channels
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Excel, PowerPoint, Word, and PDF files must be uploaded to the Files tab before they can be converted to other tabs. Any existing uploaded file can be converted to a tab with a single click
Once a file is added, you can immediately start working on it with your team members. So if add a document to a tab, this will be visible to all team members who can then edit, review, annotate the document.
If you are signed in to Office 2016 or Office 2019 with your @cam.ac.uk account you will also see any recently edited files from channels appear in your "Recent Files" list - you can open, edit and save them back to the Teams Files section from within the office application. The path for them will appear as "Team_Name >> Shared Documents >> Channel_Name" or "University of Cambridge >> sites >> Team_Name:
Notes
This tab should be setup to use OneNote, which is a note taking application.
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Please note that Excel, PowerPoint, Word, and PDF files must be uploaded to the Files tab before they can be converted to other tabs.
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