...
Your mailbox should have an out of office set before you leave so that anyone who contacts you is aware of your departure. You can set up automatic forwarding to direct internal mail, or you can set up an auto-reply in the Outlook web app. These rules will cease to function after 90days90 days, when your mailbox is deleted by UIS.
...
You should never provide your username and password to a colleague to check your mailbox in your absence. If your department requires your mailbox contents after your departure, you must arrange to transfer emails before you leave. Alternatively, you can grant colleagues access to your mailbox before you leave and this will only function for the 90days 90 days before the mailbox is deleted.
...
We do not recommend that you store data on your computer as it is easily lost or overlooked. Please ensure that you copy any files your colleagues may need to your group drive.
Computing equipment remains the property of your department and so you should liaise with your supervisor or departmental administrator over it's return. If the computer has been set up as a UMD device, it will need to be wiped and set up fresh before it can be used by another user.