You should never provide your username and password to a colleague to check your mailbox in your absence. If your department requires your mailbox contents to survive your departure, a copy of your mail messages can be backed up and provided to a colleague should they be needed in future. See our guide on archiving email here - Archiving Outlook email .
Alternatively, colleagues can be granted access to your mailbox with your permission but this needs to be requested directly to the UIS before you leave and will only function for the 90days before the mailbox is deleted.
Your home or personal drive (U:) contents will be archived and eventually deleted so make sure that you move any files your colleagues may need to your group drive. If you have any personal files please take appropriate copies and delete. If you need help with this, please contact the Service Desk.
We do not recommend that you store data on your computer as it is easily lost or overlooked. Please ensure that you copy any files your colleagues may need to your group drive. Computing equipment remains the property of your department and so you should liaise with your supervisor or departmental administrator over it's return.
If moving to another department of the Clinical School, Zoology or SLCU:
If you are moving to another department that uses CSCS Services, please contact the department administrator of your new department and advise them that you already have a CSCS Account. They will need to confirm the transfer of your account, permissions and needs with CSCS.