How to move your files/data to UIS University OneDrive
Instead of saving your work-related personal files onto your laptop of desktop computer, it’s best to save it into Cloud storage as it’s backed up & then available via the Internet.
All University staff get access to University UIS OneDrive as standard, so if you have any work-related personal files (not group drive/files) then you should move it all to UIS OneDrive, see below on how to move data from various places.
Please read the UIS page on Data Security Classification and Guidance regarding where to store data: https://help.uis.cam.ac.uk/service/storage/onedrive/security-guidance
Signing in to UIS OneDrive
If your OneDrive icon is grey and has a line through it then you are not signed in yet:
To sign in, click on the OneDrive icon, then click on "Sign in":
Enter your @cam.ac.uk email address
Click "Sign in" (or press enter) and when prompted enter your CRSID/Raven password to sign in:
Moving your files/data to UIS OneDrive
Using the OneDrive App - Recommended!
Go to the folder with the files & folders you want to move (e.g. your local folder, Desktop or other folders)
Select the files & folders you wish to move (press Ctrl+Shift+A to select everything).
Right-click on one of the selected files, and choose “Copy” (or press Ctrl+C)
Go to the UIS OneDrive Folder:
Either by clicking on the UIS OneDrive icon by the clock and then clicking “Open Folder”:
OR, open Explorer, go to C:\Users\<username>” and double-click on “OneDrive - University of Cambridge”:
Once in the OneDrive Folder, you can create a new folder, and then right-click and choose “Paste” (or press Ctrl+V) to paste the copied files & folders.
Depending on the amount of data, it may take some time to copy - the machine should be left on & signed in (though locking the screen is fine) while it copies.
As the copy may take some time, if using a laptop please ensure it is plugged into power & can be left in place while copying!
Via the Web Interface - Not Recommended!
It is possible to upload data via the OneDrive Web Interface, however we do not recommend it. For small numbers of files or small amounts of data it works, however, for larger files or larger numbers of files it is prone to crashing & timing out. This can cause issues when trying to then determine what has and has not uploaded correctly - the OneDrive App handles these better!
Go to the Office Web Interface: https://www.office.com/
If prompted, sign in with your University of Cambridge (FRSID/Raven) credentials
Click on the 9-squares (the waffle) in the top left corner, then click “OneDrive”:
Click on “My Files” in the menu on the left to see the list of Folders - if you want to upload the files / folders into a specific folder, you can browse to it from this list:
Once you are in the folder you wish to upload to, click the “+ Add new” button at the top-left, and then choose either “Files upload“.
Select the file(s) you want to upload or “Folder upload“ and choose the folder to upload.
You may receive a warning about uploading the files:
Click “Upload” to confirm you want to upload to OneDrive. The upload will start - depending on how many files, and how big they are.
It may take some time to finish uploading, you should see a progress bar at the bottom of the window:
Once completed it should change to notify you:
And the files / folder should appear in the list: