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A. At the moment you can book up to the 25th August 2019 31st of July 2023 for all teaching rooms, and meeting rooms can be booked up to 3 years in advancedadvance. Reoccurring meetings are being accepted through the system, but please be aware if rooms are required for teaching at a later date, you maybe may be asked to reschedule your booking.
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A. Yes and No, if the room you are requesting is classified as "Auto" and if available for the requested day and time, there is instant confirmation. If the room you are requesting is classified as "Manual", this means the Room Booking contact team will either accept or decline within 24hrs. Please see HERE room classification.
Q. How do I know if my bookings has have been "Accepted" or "Confirmed"
A. Only the rooms (resources) available for the required date and time will be shown. If you decide to add a particular room as an attendee, you run the risk of the room not being available and a “Declined” email may be sent to you, however your meeting request will have already been sent to Attendees listed in the invite showing the original room. Please see here on guidance for booking rooms via Outlook
Q. Can Who can anyone cancel/amend my booking?
A: No, only the person or group (for example Curriculum, if the booking was made through the shared mailbox / calendar) Only the person who created the original booking or the Room Booking Contact, Mark Shadboltteam (the custodians), can amend or cancel bookings.
Q. I would like to book interlocking rooms, how can I do this?
A. You need to add each required room in Room Finder and enter capacity number in the large box. Don't worry if you forget to enter Capacity, Mark will contact you to ask if your bookings are for 2 separate small meetings or one large one.
Q. Will my booking get cancelled canceled or moved?
A. To maximise maximize the use of rooms with the Clinical School, bookings from time to time bookings will need to be moved around. To reduce these types of requestrequests, it is recommended that users book Level 4 rooms where possible.in the order suggested here https://cscs-itsupport.atlassian.net/l/cp/6w7vN11h
Instructions on how to use the new system and further details can be found at Clinical School Room Bookings
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Q. What if a colleague or associate needs to book space with the Clinical School and does not have a medschl mailboxRaven account?
A. Please refer them to http://rooms.medschl.cam.ac.uk/ where they will be required to complete a room booking request form.