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changes.mady.by.user James Tortoise

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changes.mady.by.user Tamas Kiss

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  • Assist incident recovery activities by reviewing data

  • Identifying data that may belong elsewhere so it can be moved

  • Adding users to the appropriate security groups as UMD and Assured computers are rolled out so that they can access the data.

  • Ongoing responsibility for data access - adding and removing users (either via self serve or directing CSCS to do on your behalf)

  • Ongoing identifying additional security groups that may be required and requesting them from CSCS

  • Ensuring that data in the drive is stored appropriately (according to data classification policy below)

  • Responding to alerts if drive is possibly running out of space

  • Share urgent data that may be required in the short term before drive access restored to all users

  • Ensuring that data access is provided only to authorised users and those with Assured computers

  • Annual review of users who have access to data to ensure that it is correct.

Info

DO and DM have access to a report of all of their managed Group drives and Security groups. They can access it by going to their Halo home portal, select My reports and open the Group drive(s) on the list.

IFS Cost

IFS is paid for on a per TB basis. 1TB is £150 per year and will be billed to each department. UIS have graciously granted CSCS until July 2025 at no cost to give the School time to move into IFS and iron out any difficulties. When the renewal comes up each data manager will receive an email with information about paying for the licence and data.

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Expand
titleOption 3: Move data to a new group drive

pro - very easy to manage. There is a single group to add people into and they can see all of the data.

con - to make sense economically it should contain over 500GB of data as the minimum size is 1TB. If you only put 100 GB of data in it, the department will pay for the full 1TB (£150/y)

Moving data to a new IFS Project

  1. Create a list of the data that should be moved to a new IFS project.

  2. Request a new project be created - you can log this in Halo as a Generic Request.

    1. Indicate the department and licence name the project goes into

    2. Proposed name and purpose of the project

  3. CSCS will create a new IFS Project and advise you when it is done

  4. You should be able to see it under your folders and you can drag and drop the data into it

  5. Users can be given access to the data once they have assured or UMD computers. The procedure for giving access to users is under development.

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  1. Give the user access to the Drive itself

  2. go to the file https://www.staff.admin.cam.ac.uk/system/files/download/ifs-path-reference-list-all-drives.xlsx

  3. Find the drive

  4. Copy the primary security group name from column I

  5. Open Toolkit - https://toolkit.uis.https://toolkit.uis.cam.ac.uk/ - and follow instructions in the Expand section below 9.e.d

  6. Send the user a message with this link https://cscs-itsupport.atlassian.net/wiki/x/A4ATLg to tell them how to view the drive

  7. If you have chosen folder-level security for the drive;

    1. go to the file https://www.staff.admin.cam.ac.uk/system/files/download/ifs-path-reference-list-all-drives.xlsx

    2. Look at the Permissions groups tab in the aforementioned spreadsheet and find the permissions groups

    3. Find the name of the lookup group giving access to the entire group drive

    4. Proceed to Toolkit to add the users to the relevant groups (see expanding section immediately following)

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