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IFS Data Owner and Data Project Manager Guidance

IFS Data Owner and Data Project Manager Guidance

Data Owner Responsibilities

Data Project Manager Responsibilities

  • Assist incident recovery activities by reviewing data

  • Identifying data that may belong elsewhere so it can be moved

  • Adding users to the appropriate security groups as UMD and Assured computers are rolled out so that they can access the data.

  • Ongoing responsibility for data access - adding and removing users (either via self serve or directing CSCS to do on your behalf)

  • Ongoing identifying additional security groups that may be required and requesting them from CSCS

  • Ensuring that data in the drive is stored appropriately (according to data classification policy below)

  • Responding to alerts if drive is possibly running out of space

  • Share urgent data that may be required in the short term before drive access restored to all users

  • Ensuring that data access is provided only to authorised users and those with UMD or Assured computers

  • Annual review of users who have access to data to ensure that it is correct.

Data Owners and Data Project Managers have access to a report of all of their managed Group drives and Security groups. They can access it by going to their Halo home portal, select My reports and open the Group drive(s) on the list.

IFS Cost

IFS is paid for on a per TB basis. 1TB is £150 per year and will be billed to each department. UIS have graciously granted CSCS until July 2025 at no cost to give the School time to move into IFS and iron out any difficulties. When the renewal comes up each Data Owner will receive an email with information about paying for the licence and data.

IFS Data Quota

Data storage is purchased on a per TB basis. If your IFS drive gets close to its quota, the drives Data Project Manager will receive an email to that effect. You can instruct your users to do some housekeeping, or increase the space by going to this page https://selfservice.uis.cam.ac.uk/storage/IFS/

New Group Drives

Adding a new group drive can be done via the IFS Self Service portal by the Data Owner, or can be requested via CSCS.

First, check if you have some unallocated space you could use. Go to https://selfservice.uis.cam.ac.uk/storage/IFS/ and click on My Account. You should be able to see if you have any free space. Ideally you would allocate space in chunks of 1TB.

If you don’t have free space, click the Back button and create a quote and pay for the extra space.

Once there is sufficient free space, go to My Account to create a new project. (expand section below)

  1. Click here