Introduction
The University of Cambridge's Microsoft Office 365 agreement provides staff and students with a personal 1TB 1 TB "OneDrive for Business" online storage. These guides explain how you can access it, and how to get the most out of it.
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OneDrive for Business provides online storage, that can be used for 'extra' storage, or for syncing synchronising files between computers.
If you have used a product like Dropbox or GoogleDriveGoogle Drive, then OneDrive is very similar in function and use.
A video explaining the basics of OneDrive for Business can be seen HERE.
What's the Difference between OneDrive and OneDrive for Business?
OneDrive for Business is part of the Microsoft (formerly known as Office) 365 package and provides 1TB . OneDrive for Business provides 1 TB of storage, and is authenticated using your work credentials.
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OneDrive for Business is accessed using your Microsoft (Office) 365 account. For CSCS supported users, this is your domain credentials (your medschl, biosci or slcu account).For more information see /wiki/spaces/FAQSTAGE/pages/24379647now your University of Cambridge e-mail address / alias as the login name (for example, xyz789@cam.ac.uk), and RAVEN password.
How Does OneDrive for Business work?
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- Save files directly to and open files directly from OneDrive for Business. In this case the files are not saved on your local device, so you are using OneDrive as "extra" storage. This is particularity useful for mobile devices with limited storage, or shared computers. As the files are stored in a remote location, you will need an internet connection, and saving and opening files can be slow. This method can be used with a web browser or with Office 2013 / 2016. See Saving Directly to OneDrive for Business
- Sync files between multiple computers using the OneDrive client. In this case the files are saved to your local drive, then automatically synced with OneDrive for Business. Since the files are stored locally in your OneDrive folder, you will need sufficient space on your device, but saving and opening files will be much quicker as they are on your devices. This is very similar to services such as Dropbox or Google Drive.
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The OneDrive Client for mobile devices such as phones or tablets will not sync files automatically, as typically there will not be sufficient storage. As long as you have an internet connection, you can browse your files. Selecting a file will cause it to download automatically.
Can I get more
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than 1 TB of Storage?
No, unfortunately 1TB 1 TB is the maximum offered by Microsoft.
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- Level 0: Unclassified or public information
- Level 1: Cambridge Only
- Level 2: Confidential information
Level 3: Personal and strictly confidential information
Microsoft's Data -centres Centres are located within the EU, and are ISO 27001 accredited. OneDrive is rated as suitable for levels 0, 1 and 2, but NOT level 3. This means that data such as Patient Identifiable Data, or data held under contract from research bodies, must not be stored in OneDrive.
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If you are relying on the sync client, then another consideration is the reliability of the client itself. If the client itself isn't running, then your files will not be synced (and therefore not backed up). Unfortunately the client can stop working, so you should check on it occasionally, or before going off-site. More information is in the Syncing Files via OneDrive Client guide.
How does OneDrive compare to Dropbox or GoogleDriveGoogle Drive?
Although the premise of all these services is similar, there might be features or details that will make one more appropriate for you. As they are changing regularly, the best first step is to look at recent comparisons. If you would like to discuss your needs in detail, then give our Service Desk a call.
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