Introduction
Hold & Release printing allows you to send a print job and collect it from any one of 4 printers located in IMS Level 4 & 5 (location details ##). This system allows you to send a print job to a single print queue, then approach any PaperCut enabled printer and use your ID card to authenticate and release the print job.A primary benefit of Hold & Release is security, the print job will not be released until you are at the printer and access the printer with your identity card. Once logged on to a printer you can also easily scan documents to your email address or access the usual functions of the multi functional devices.
The Hold & Release functionality is managed by the PaperCut print management system. This guide is intended to show you how to connect to and use the PaperCut system to release print jobs, and to perform other functions.
Requirements
In order to be able to use these printers at IMS you will need:
- CSCS User Account (also known as a MINTS account), associated with IMS. If you require one, you can apply using the online form.
- An ID card (University or NHS cards are currently supported)
- Computer with access to the MINTS network either wired or wireless. If you don't have access then you can apply online
- Hold & Release print queue installed, follow the instructions to check if the IMS Hold & Release print queue is installed on your computer
Instructions
How to check if the print queue is installed --move to new page
Most computers on the network should already have the printer installed automatically. If you can see a printer names IMS_HoldRelease then the print drivers have been installed already. To check if the printer is already installed;
Windows ##
macOS ##
Linux ##
How to Log On to the Hold & Release printers
The printers and their capabilities are documented##. If someone is already using your first choice of printer printer then you can release the job on any of the other 3 devices instead. If your print job has been sent with specific folding, stapling or colour requirements then make sure the printer you choose to release the job support those requirements. A colour print job released on a Black & White printer will of course be printed in Black & White.
- Approach a PaperCut enabled printer to which the print queue applies.
- Scan your ID Card to authenticate to the printer, there are red and white labels on each printer identifying the location to hold your card.
- You may use University and NHS identity cards, your University card should already be registered. On authenticating, one of two things will happen:
- If this is the first time that you have used that ID Card, then you may be prompted to register your ID Card to your MINTS account. Enter your MINTS username and password into the relevant boxes and press 'Set'. You will then be informed of success and prompted to log in again, which should be done with the ID Card.
- If this is not the first time you have used that ID Card, then you will be logged in immediately. You may register both University and NHS cards to your account so in future you may use either.
- If this is the first time that you have used that ID Card, then you may be prompted to register your ID Card to your MINTS account. Enter your MINTS username and password into the relevant boxes and press 'Set'. You will then be informed of success and prompted to log in again, which should be done with the ID Card.
- Once logged in to the device, you will be shown the main PaperCut menu, with the various options available to you. In this case select 'Print Release'.
- You can now easily log on to the printers using your ID card
- If you do have left your ID card at your desk, you can always log in to the printers by typing your MINTS credentials in at the printer, although it is considerably easier to scan a card than type on the touchscreen.
How to Print to the Hold & Release printers
- Log on to a Hold & Release printer as described aboive
- Once logged in to the device, you will be shown the main PaperCut menu, with the various options available to you. In this case select 'Print Release'.
- A list of print jobs will be shown on the screen. If you have multiple jobs pending there will be a longer list. Tap to select the print job you wish to release and then select Print on the right-hand side. Alternatively, if you wish to print off all jobs then use the Print All option. It is also possible to cancel jobs if you wish, however they will time out and expire after 8 hours if you choose to not print them, which will remove them from the list automatically.
- Your print job(s) will be released on this printer, which should print them out in a few moments.
- When finished, log out using the button at the top-right of the screen. If you forget, you will be timed out after a few minutes of inactivity.
How to use Scan to Email
- Take the document you wish to scan to the Papercut-enabled MFD
- Scan your ID Card to authenticate to the printer.
- You will see the PaperCut menu screen, select 'Scan' to access the scanning options.
- Scan to email is the only option available here ##new image required
- The scan to email screen will show your email address (based on who is logged in to the printer), a subject line and filename. The subject and filename can be amended if you wish, along with the scan settings. When you are happy to proceed, press 'Start'.
- The scan will be processed and emailed to you.
- If you wish to scan to a USB storage device instead, then at the PaperCut menu screen select Device functions and a Scan to Ext. Memory option will be present
- When finished, log out using the button at the top-right of the screen. If you forget, you will be timed out after a few minutes of inactivity.
How to use Copier functions on a Papercut-enabled MFD
- Take the document you wish to scan to the Papercut-enabled MFD
- Scan your ID Card to authenticate to the printer.
- You will be shown the Papercut main menu screen. For copying functions select 'Device functions'.
- This will load the MFD's built-in menu in order to access copying. Each MFD will look a little different, but you should be able to access a copying function from here.
- Perform your photocopy as required.
- When finished, go back to the main menu, normally using a 'Home' button on the screen or on the MFD itself. When there, press the 'Home App' button to return to the Papercut main menu.
- Log out using the button at the top-right of the screen. If you forget, you will be timed out after a few minutes of inactivity.
