Using the Hold & Release Printers in IMS

The printers their locations and capabilities are documented elsewhere. If someone is already using your first choice of printer then you can release the job on any of the other 3 devices instead. If your print job has been sent with specific folding, stapling or colour requirements then make sure the printer you choose to release the job supports those requirements. A colour print job released on a Black & White printer will, for instance, be printed in black & white.

1. Approach a PaperCut enabled printer to which the print queue applies.
   
2. Scan your ID Card to authenticate to the printer, there are red and white labels on each printer identifying the location to hold your card. 
   
3. You may use University and NHS identity cards, your University card should already be registered. On authenticating, one of two things will happen:
   
   1. If this is the first time that you have used that ID Card, then you may be prompted to register your ID Card to your MINTS account. Enter your MINTS username and password into the relevant boxes and press 'Set'. You will then be informed of success and prompted to log in again, which should be done with the ID Card.
      
   2. If this is not the first time you have used that ID Card, then you will be logged in immediately. You may register both University and NHS cards to your account in this manner so in future you may use either card. University cards should be pre-registered to save you this step, NHS cards will require you to carry out this step in order to associate the card with your MINTS account.
      
      
4. Once logged in to the device you will be shown the main PaperCut menu, with the various options available to you. The operation of these three functions is described in more detail below. Once you have finished using a printer, tap the Log Out button at top right. If you forget to do this, then the printer will automatically log you out after a short time.
   
5. You can now easily log on to the printers using your ID card
6. If you do have left your ID card at your desk, you can always log in to the printers by typing your MINTS credentials in at the printer, although it is considerably easier to scan a card than type on the touchscreen.

1. Log on to a Hold & Release printer as described above
2. 
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3. Once logged in to the device, you will be shown the main PaperCut menu, with the various options available to you. In this case select 'Print Release'.
   
4. A list of print jobs will be shown on the screen. If you have multiple jobs pending there will be a longer list. Tap to select the print job you wish to release and then select Print on the right-hand side. Alternatively, if you wish to print off all jobs then use the Print All option. It is also possible to cancel jobs if you wish, however they will time out and expire after 8 hours if you choose to not print them, which will remove them from the list automatically.
   
5. Your print job(s) will be released on this printer, which should print them out in a few moments.
6. When finished, log out using the button at the top-right of the screen. If you forget, you will be timed out after a few minutes of inactivity.
   

1. Take the document you wish to scan to the Papercut-enabled MFD
   
2. Scan your ID Card to authenticate to the printer. 
   
3. You will see the PaperCut menu screen, select 'Scan' to access the scanning options.
   
4. Scan to email is the only option available here, tap to select it
   
5. The scan to email screen will show your email address (based on who is logged in to the printer), a subject line and filename. The subject and filename can be amended if you wish, along with the scan settings. When you are happy to proceed, press 'Start'.
   
6. The scan will be processed and emailed to you.
7. If you wish to scan to a USB storage device instead, then at the PaperCut menu screen select Device functions and a Scan to Ext. Memory option will be present
   
8. When finished, log out using the button at the top-right of the screen. If you forget, you will be timed out after a few minutes of inactivity.
   

1. Take the document you wish to scan to the Papercut-enabled MFD
   
2. Scan your ID Card to authenticate to the printer. 
   
3. You will be shown the Papercut main menu screen. For copying functions select 'Device functions'.
   
4. This will load the MFD's built-in menu in order to access copying. Each MFD will look a little different, but you should be able to access a copying function from here.
   
5. Perform your photocopy as required.
   
6. When finished, go back to the main menu, normally using a 'Home' button on the screen or on the MFD itself. When there, press the 'Home App' button to return to the Papercut main menu.
   
7. Log out using the button at the top-right of the screen. If you forget, you will be timed out after a few minutes of inactivity.