Leavers Guide

During Spring/Summer 2024 CSCS are making changes to services. When these changes are finalised we will update this page with more CSCS specific information.

The UIS has information on what happens to your UIS/Raven account when you leave the university and email advice, see https://help.uis.cam.ac.uk/service/accounts-passwords/leaving

If you are leaving your job there are a few things to consider before you go to ensure that your colleagues have access to important data and information.  

Most people have data in a few different places, all of which should be considered prior to leaving, whether leaving the university or moving within.

Email

If you have one, your @medschl or @slcu alias will be removed from your University mailbox with immediate effect as part of your CSCS Account disablement. Your primary address will revert to @cam.

If you are staying within the University: Your Exchange mailbox will not otherwise be affected by your CSCS Account cancellation and will continue to receive mail sent to your @cam address.

If you are leaving the University: Your Exchange mailbox and @cam address will cease to function when your UIS/Raven account is cancelled. This is not actioned by CSCS.

Your mailbox should have an out of office set before you leave so that anyone who contacts you is aware of your departure. You can set up automatic forwarding to direct internal mail, or you can set up an auto-reply in the Outlook web app. These rules will cease to function after 90 days, when your mailbox is deleted by UIS.

Further information on setting an auto-reply that gives an alternative contact address when someone attempts to email after your @cam mailbox has been deleted can be found on the UIS guidance page here: https://help.uis.cam.ac.uk/service/accounts-passwords/leaving

You should never provide your username and password to a colleague to check your mailbox in your absence. If your department requires your mailbox contents after your departure, you must arrange to transfer emails before you leave. Alternatively, you can grant colleagues access to your mailbox before you leave and this will only function for the 90 days before the mailbox is deleted.

OneDrive

Your university OneDrive will be deleted when your UIS/Raven account is deleted so make sure that you move any files your colleagues may need to your group drive. If you have any personal files please take appropriate copies and delete them from OneDrive. If you need help with this, please contact the Service Desk.  

Computer

We do not recommend that you store data on your computer as it is easily lost or overlooked.  Please ensure that you copy any files your colleagues may need to your group drive.
Computing equipment remains the property of your department and so you should liaise with your supervisor or departmental administrator over it's return. If the computer has been set up as a UMD device, it will need to be wiped and set up fresh before it can be used by another user.