Setting Up Multiple Outlook Profiles

Owned by Kathy Downham
Last updated: Oct 03, 2024 by Joel Kemp
2 min read

Should you want to, you can have more than one Outlook profile set up on your computer and switch between them. This may be useful if you have multiple mailboxes, however, you can only run one profile at a time.

This feature is not currently available on Outlook (New)

Here is how to set it up:

  1. In Outlook, go to File >> Account Settings >> Manage Profiles

  2. A window will pop up

     

  3. Click on Show Profiles

  4. A window will pop up showing you all of your email profiles

     

  5. There are two settings you can choose on this screen:

    1. Prompt for a profile to be used - every time you launch Outlook you will be prompted to choose which profile you want to use, allowing you to switch profiles by re-launching Outlook.

    2. Always use this profile - if you have several profiles and want one to be the one that is automatically launched when you go into Outlook, choose this option and select the profile you wish to use. You will not be able to easily switch between profiles if you configure this option so you may want to wait until after you are migrated to Exchange Online to make sure you have all of your settings copied across before making your Exol Migrated profile the default when launching Outlook.